Gibault residential treatment facility
Juvenile Residential Treatment Facilities Cut Payroll Preparation Time with HandPunch Biometric Clocks
February 10, 2008
Case Study #59 - Gibault residential treatment facility
Juvenile Residential Treatment Facilities Cut Payroll Preparation Time with HandPunch Biometric Clocks
"We reduced our payroll preparation time by 8–12 hours per pay period." – Jeremy Dix, Gibault Human Resources Manager
At its three facilities - Terre Haute, IN., Shelbyville, IN., and Springfield, OH – Gibault, a residential treatment facility for wayward youth, installed five HandPunch 3000’s. Each biometric HandPunch collects data from employees and interfaces with TimesheetPlus, a web-based time and attendance system provided by Datamatics.
For years, Gibault used paper time sheets, which resulted in a multitude of difficulties including payroll inaccuracies, benefits administration tracking problems, and storage issues.
"We had problems with accuracy," reports Jeremy Dix, Gibault’s Human Resource Manager.
Like other organizations that have used manual time sheets, Gibault had significant problems managing discrepancies between time–worked and time–reported. These problems were caused by employee/manager errors, late entry, HR data errors, late/missing time sheets, input errors, and a variety of other problems.
Gibault needed a timekeeping system that would reduce payroll errors and preparation time. Ideally, Gibault was looking for a solution that would require very little training and reduce wasteful hours spent correcting discrepancies.
The goal was to improve efficiency and provide employees with more time to work towards their mission of providing life-changing opportunities for children, families, and communities.
The HandPunch 3000 verifies the identity of each Gibault employee in less than one second and clocks them in or out. The punch is time–stamped and transmitted to TimesheetPlus in real time.
As a biometric device, the HandPunch 3000 also eliminates the need to issue and manage ID badges. There are no paper time sheets to create, administer, carry, or lose. Although it is easy to forget to bring a badge to work, nobody forgets their hands!
Additionally, the HandPunch 3000 prevents buddy-punching, the situation where one employee clocks in or out for another. An added benefit is the ability to use the HandPunch for access control. Companies can configure the device to allow or restrict access to the premises.
While Gibault employs about 300 people annually, the nature of the industry results in high turnover and many volunteers. As a result, there are as many as 600 employees in the system at any given time. Thankfully, the HandPunch 3000 and TimesheetPlus are both simple and quick to configure, so administrators can easily activate and deactivate employees in just minutes.
Rather than experiencing the resistance that companies often face when implementing new systems, Dix notes that Gibault’s employees "immediately enjoyed the system because all they had to do was enter their number and present their hand." Administrators reaped the benefits as well. The combination of the HandPunch 3000 biometric device and TimesheetPlus dramatically reduced payroll preparation time, because data is immediately available in one location for administrators.
As previously noted, Gibault’s employees and hand punches are located in several remote locations. But, by using the HandPunch 3000 and TimesheetPlus, Gibault IT Specialist Lee Brannon says that, "it’s as seamless as having them all in the same room."
It’s estimated that Gibault’s payroll preparation time is now reduced by eight to twelve hours per pay period. This saves Gibault approximately 260 hours per year. That’s almost 1..5 work-months – allowing Gibault to focus on a much more important endeavor &ndash improving the lives of children.
For over three generations, Gibault has been serving communities by providing positive facility–based programs for wayward youth. As a residential treatment facility, they accept boys from 6 to 18 years old with a vast array of behavioral issues. The program treats each case on an individual basis, customizing treatment protocols to focus on the client’ss physical, educational, emotional, spiritual and social needs. Their mission is simply "to provide Life Changing Opportunities for Children, Families and Communities."
Founded in 1921 by the Indiana Knights of Columbus, Gibault now employs over 290 people at their Terre Haute, Indiana; Springfield, Ohio; and Shelbyville, Indiana campuses. Their structured environment provides a safe atmosphere for at–risk youth, while offering comprehensive family programming to facilitate continued success of the child after they leave their care. Gibault continues to be an abiding influence for troubled boys, giving them counseling and hope towards a positive and productive future.
P 408-341-4100
F 408-341-4101
http://recognitionsystems.ingersollrand.com/
©2008 Ingersoll-Rand Company IR-TA-1584
Rev 02/08
Juvenile Residential Treatment Facilities Cut Payroll Preparation Time with HandPunch Biometric Clocks
No Timecards to Create, Administer, Carry or Lose – No More Inaccuracy Problems.
"We reduced our payroll preparation time by 8–12 hours per pay period." – Jeremy Dix, Gibault Human Resources Manager
Summary
At its three facilities - Terre Haute, IN., Shelbyville, IN., and Springfield, OH – Gibault, a residential treatment facility for wayward youth, installed five HandPunch 3000’s. Each biometric HandPunch collects data from employees and interfaces with TimesheetPlus, a web-based time and attendance system provided by Datamatics.
Business Need
For years, Gibault used paper time sheets, which resulted in a multitude of difficulties including payroll inaccuracies, benefits administration tracking problems, and storage issues.
"We had problems with accuracy," reports Jeremy Dix, Gibault’s Human Resource Manager.
Like other organizations that have used manual time sheets, Gibault had significant problems managing discrepancies between time–worked and time–reported. These problems were caused by employee/manager errors, late entry, HR data errors, late/missing time sheets, input errors, and a variety of other problems.
Challenges
Gibault needed a timekeeping system that would reduce payroll errors and preparation time. Ideally, Gibault was looking for a solution that would require very little training and reduce wasteful hours spent correcting discrepancies.
The goal was to improve efficiency and provide employees with more time to work towards their mission of providing life-changing opportunities for children, families, and communities.
Solution
The HandPunch 3000 verifies the identity of each Gibault employee in less than one second and clocks them in or out. The punch is time–stamped and transmitted to TimesheetPlus in real time.
As a biometric device, the HandPunch 3000 also eliminates the need to issue and manage ID badges. There are no paper time sheets to create, administer, carry, or lose. Although it is easy to forget to bring a badge to work, nobody forgets their hands!
Additionally, the HandPunch 3000 prevents buddy-punching, the situation where one employee clocks in or out for another. An added benefit is the ability to use the HandPunch for access control. Companies can configure the device to allow or restrict access to the premises.
Results
While Gibault employs about 300 people annually, the nature of the industry results in high turnover and many volunteers. As a result, there are as many as 600 employees in the system at any given time. Thankfully, the HandPunch 3000 and TimesheetPlus are both simple and quick to configure, so administrators can easily activate and deactivate employees in just minutes.
Rather than experiencing the resistance that companies often face when implementing new systems, Dix notes that Gibault’s employees "immediately enjoyed the system because all they had to do was enter their number and present their hand." Administrators reaped the benefits as well. The combination of the HandPunch 3000 biometric device and TimesheetPlus dramatically reduced payroll preparation time, because data is immediately available in one location for administrators.
As previously noted, Gibault’s employees and hand punches are located in several remote locations. But, by using the HandPunch 3000 and TimesheetPlus, Gibault IT Specialist Lee Brannon says that, "it’s as seamless as having them all in the same room."
It’s estimated that Gibault’s payroll preparation time is now reduced by eight to twelve hours per pay period. This saves Gibault approximately 260 hours per year. That’s almost 1..5 work-months – allowing Gibault to focus on a much more important endeavor &ndash improving the lives of children.
Gibault
For over three generations, Gibault has been serving communities by providing positive facility–based programs for wayward youth. As a residential treatment facility, they accept boys from 6 to 18 years old with a vast array of behavioral issues. The program treats each case on an individual basis, customizing treatment protocols to focus on the client’ss physical, educational, emotional, spiritual and social needs. Their mission is simply "to provide Life Changing Opportunities for Children, Families and Communities."
Founded in 1921 by the Indiana Knights of Columbus, Gibault now employs over 290 people at their Terre Haute, Indiana; Springfield, Ohio; and Shelbyville, Indiana campuses. Their structured environment provides a safe atmosphere for at–risk youth, while offering comprehensive family programming to facilitate continued success of the child after they leave their care. Gibault continues to be an abiding influence for troubled boys, giving them counseling and hope towards a positive and productive future.
P 408-341-4100
F 408-341-4101
http://recognitionsystems.ingersollrand.com/
©2008 Ingersoll-Rand Company IR-TA-1584
Rev 02/08